Safety Program Tools

Safety Program Tools

A health and safety program is made up of policy statements, procedures, assessment and reporting tools, recordkeeping, checks and reviews that a company puts into place and carries out in their operations to ensure the safety of the workplace.

With a documented OHS Program, you create and maintain an action plan for how you will:

  • Define safety responsibilities
  • Identify and control hazards
  • Train workers in safe work procedures
  • Investigate workplace incidents and injuries
  • Document and track health and safety issues and activities in your business.

Documented means that you: 

1. Write it down or type it out;

2. Share it with your workers by either

  • printing it out and posting it on bulletin boards or at each worker’s workstation
  • share it electronically with your workers through a website or emails, and

3. Can easily find it and refer back to it when you need it.


Documented Health and Safety Program

Do you have a documented policy or procedure for each of the following?

1. OHS Policy Statement

  • Signed and posted Safety Policy

2.  Hazards identification and control program

  • Job Hazard Assessments 
  • Risk Assessments
  • Field Level Risk Assessments
  • Safe Work Procedures

3. Emergency Response Plan

  • Posters and Signage with Evacuation Routes and Muster Points
  • Emergency Services Phone Numbers posted
  • Emergency Response Plan Handbook or Manual
  • Alarms and Communication Systems to Alert Workers

4. Defined Roles and Responsibilities

  • Safety Policy
  • Job Descriptions 
  • Safe Work Procedures
  • Hazard Reporting Procedures
  • Injury Reporting Procedures

5. Inspection guidelines including work site, work processes and procedures 

  • Inspection Reports from the OHS Committee or OHS Representative. 

Informal inspections include:

  • Field Level Risk Assessment
  • Pre-work equipment check
  • Maintenance logs
  • Vehicle pre-trip logs

6. OHS training plan

  • Training Record Matrix: Lists employees and all training applicable to the workplace, indicating who has what training and when they need to renew or update certification.
  • Employee Training Record: Individual employee’s training and certifications, indicating when the employee needs to renew or update the training.

7. Incident investigation and reporting procedures

  • Incident Investigation Procedure including roles of the Joint OHS Committee or the OHS Representative, the supervisor and the worker. 
  • Incident Investigation Report Form  

8. Joint OHS Committee (when you have 20 or more workers)

  • JOHS Committee meeting agendas and minutes 
  • Inspection Reports including corrective actions and follow-up

An OHS Representative (when you have less than 20 workers)

  • Workplace inspection reports which include corrective action recommendations and follow-up tracking

9. Program revision plan for the OHS Program

  • Revision Policy 
  • Dated and signed safe work policies and procedures that indicate when the document will be reviewed and who will review them.

10. Worker orientation

  • Worker orientation checklist, signed by supervisor and new worker

11. Safe and timely return to work

  • Return to Work Policy
  • Return to work plans for injured or ill workers

12. Control of Hazardous Substances: Workplace Hazardous Materials Information System (WHMIS)?

  • WHMIS training certificates for each worker.

Toolbox Safety Talks 

OHS Templates